A right to work check (RTW) is a Home Office process to establish that each employee/casual worker has the right to work in the UK.
Under the 2006 Immigration, Nationality and Asylum Act the University has a duty to prevent illegal working by carrying out document checks to confirm that a person has the right to work in the UK. All employees, casual workers, and Tier 5 sponsored visa holders must have their right to work checked before they start work at the University. In addition, those with time-limited right to work in the UK (i.e. those who hold a ‘List B’ document such as a visa) must have a repeat check before their visa/document is due to expire.
Please remember - it is ESSENTIAL that any Casual Teacher goes to Admin in Biochemistry, BEFORE they start work, with their passport for RTW to be carried out. Any Demonstrator/ Lecturer won't be paid for classes they have done unless there is an update in the system or RTW check done.
A new casual contract will be required for each Academic year - please remember we are required by new Legislation to issue an individual with a contract covering the casual work before they undertake that work.
Please note that a new Right to Work check will have to be carried out regardless of whether this has been done in another department(s) or College(s).
IMPORTANT UPDATE: The Home Office have announced that the temporary adjustments to right to work (RTW) checks due to COVID-19, which allows a check to be undertaken remotely, can continue until 5 April 2022.
This means that from 6 April 2022 Divisions, Departments and Faculties are required to conduct RTW checks under the original RTW rules. This may require the check to be conducted ‘face to face’, rather than have a quick Teams call (as it happens currently).
- For EU/EEA staff with Settled/Pre-Settled visas or those staff with a Biometric Residence Permit (BRP cards) it is possible to conduct a RTW check via the new Home Office online RTW portal which allows remote checks.
- For staff who do not fall in this category, RTW checks can still be conducted remotely by original RTW documents being sent recorded postal delivery to the person conducting the RTW check.
Fees for demonstrating
Rates for Demonstrating should be set as an hourly rate at the appropriate grade as determined by HERA job evaluation.
- Demonstrators have been evaluated at Grade 5
- Senior Demonstrators have been evaluated at Grade 6
Fees for occasional lectures
Internal lecturers should be paid an hourly rate with reference to the University pay spine at Grade 7. It is expected that preparation time of at least 30 minutes per hour of lecture is included in the number of hours paid.
External Lecturers should be paid at an hourly rate with reference to HERA job evaluation and the University pay spine, and taking into account the expertise of the external lecturer. Departments should agree the rate in advance and should take into account preparation time of at least 30 minutes per hour of lecture.
"Payments for services
As with any engagement, an assessment should be undertaken as to whether the work should be treated as employment. If so, the student should be paid via payroll and treated in the same way for tax and National Insurance purposes as they are any other employee. In some cases, if the student is self-employed, it may be appropriate to pay via an invoice."
"Monthly payroll is paid on the last but one working day of every month, with pay dates published in advance for each year.
Submission of forms
All payroll instructions, new starters, changes to pay, leavers must be approved in CoreHR and be received by the payroll team by close of business on the deadline dates. Any instructions received after this date cannot be guaranteed for payment in the current month."
